Before a music video shoot, lock the exact song file, approved treatment, budget, locations, cast, wardrobe, props, shot plan and schedule. Confirm permissions, transport, playback and weather options, then name one person who can approve creative decisions on set.
Use this music video pre-production checklist to lock the track, concept, budget, cast, locations, wardrobe, permits, schedule, playback and post-production plan.
- Use the final mastered track for every playback and timing document.
- Do not leave wardrobe, props or location access to shoot-day assumptions.
- Schedule performance coverage more than once for edit flexibility.
- Confirm ownership, credits and release permissions before filming.
Creative checklist
- Approved treatment and visual references.
- Track map with sections, lyrics and timing markers.
- Storyboard or prioritized shot list.
- Performance, choreography and movement rehearsal.
- Defined vertical and teaser moments.
Production checklist
- Signed location agreement and permit check.
- Cast releases and confirmed call times.
- Wardrobe fittings, backups, props and continuity photos.
- Crew, equipment, transport, meals and insurance.
- Weather, noise and schedule contingency.
Shoot-day technical checks
Bring the final track in multiple formats, reliable playback and a visible time reference where useful. Test practical lights, effects and specialty equipment before talent arrives. Confirm media backups and power requirements.
Post-production handoff
Name the artist or label approver, set review dates and define edit rounds. Supply correct credits, logos, title spelling and platform specifications so administrative details do not delay the release.
Frequently asked questions
When should the final song be locked?
Before the shot list and schedule are finalized. Even a small timing change can break playback sync and planned edit points.
Do all music video locations need permits?
Requirements depend on ownership, equipment, crew footprint and impact on public space. Confirm with the property owner and relevant city authority for the exact setup.
What should an artist bring on shoot day?
Approved wardrobe and backups, personal items required for performance, final playback, contact information and any agreed props or instruments.
Book a call or get a quote for your music video project. Share your date, location, goals and deliverables, and Inspiration Station will reply with a focused production plan.
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